School Administrative Guidelines

Responsibilities of Front Desk Support/Administration Assistants (November 6, 2004)

1. Arrive at least 5 to 10 minutes before the school starts.
2. Check and make sure class rooms are unlocked, and turn on the lights.
3. Set up tables and chairs for the front desk.
4. Manage the Sign-in Sheet for the teachers and volunteers.
5. Make sure ALL the teachers are available for their classes. If any class has no teacher at the beginning of the class, immediately inform the principal or Dean, meanwhile manage the class temporarily.
6. Set up announcements to parents and teachers; Distribute announcements to teachers as required by the principals or board members.
7. Set up common forms/suppliers, and DVD.
8. Review the MNCCS Rules and Regulations, police the hall-ways and enforce rules, especially make sure nobody play with lockers, payphones, fire alarm switches, and vending machines.
9. Ring bell to signal the start and end of each class session.
10. At the end of the school day, make sure each room is in order and floor is reasonably clean; Turn off the computers (?) and lights.
11. Help parents and students find class room, and answer their general questions;
12. Help teachers with school forms.
13. Each fall semester, text book/material sale, keep inventory and money.
14. Manage Lost & Found.
15. Report to the MNCCS principals/board members on issues and parents complaints.
16. In the case of schedule conflict and unable to show up, inform the principal or person in charge at least two days in advance.
17. General Work Ethics:
    • Comply with work schedule/Being Punctual;
    • Friendly;
    • Honest;
    • Being Responsible;
    • Respectful to others.